2021 Annual Council
November 12 – 13, 2021
Brothers and sisters in Christ, I hope this finds you well in body and soul.
We had hoped and planned to have this year’s Annual Council in person. I personally was looking forward to seeing so many of you face to face and thanking you for your continued witness to the Gospel. However, given our continued battle with COVID-19 and now the Delta Variant, as well as the length of time we would need to be together to do the business of Council adequately, we have decided to convene Annual Council virtually this year.
On the bright side of this matter, last year we did our work together nearly seamlessly. People were elected to serve, discussions were had, worship was attended and our ministry budget was debated and passed. I have every confidence we will do the same and perhaps more this year.
Thank you for your continued prayers for one another and for our common life together, and thank you for your patience and good cheer as we together bear witness to a God who despite a global pandemic is trustworthy.
With every blessing,
The Rt. Rev. Robert C. Wright
Please Note: Due to the reduced registration fee for Virtual Council, partial refunds will be processed for all of those currently registered.
2020 Diocesan Council Minutes (Coming Soon)
Submit Nominees for Office
Elections for diocesan offices will be held on Friday, November 12. Convocations, Lay Delegates and Clerical Members may make nominations.
Member, Standing Committee (Diocesan Canon 3)
One Lay Member and one Priest Member each for a three-year term; no successive full terms permitted.
The Standing Committee acts as a Council of Advice to the Bishop, consents to elections and ordinations of Bishops and to ordinations of Diocesan Priests and Deacons, becomes the ecclesiastical authority should the office of Bishop Diocesan become vacant, and to other matters. It meets as often as needed, frequently monthly.
Governor, Mikell Camp and Conference Center (Canon 8)
Two Governors, lay or clerical, for a three-year term; no consecutive full terms.
The board is responsible for the care and maintenance of the physical properties, the programs and activities of the Center, and the uses to which the facilities may be put. The board meets no less than four times a year.
Trustee, Sewanee, University of the South (Canon 10)
One Lay Trustee, for a three-year term; no more than four consecutive full terms.
Persons interested in this office must consult with Bishop Diocesan, who nominates one or more candidates. Trustees attend the annual spring meeting at Sewanee and act on issues of substance that affect the governance of the University of the South.
Nominated by the Bishop Diocesan and Elected by the Council
Chancellor, Chancellor Emeritus, Treasurer, Secretary, Assistant Secretary, and Registrar (Canon 2). Each for one-year terms
Diocesan Disciplinary Board (Canon 42 for clergy discipline)
One clerical member for a five-year term and one lay member for a four-year term
How to Submit Legislation
Proposed resolutions and amendments to the Constitution and Canons may be presented by Convocations or Diocesan Departments and Commissions or any Lay Delegate or Clerical Member.
A proposed resolution must be submitted by November 1, if it is to be published on the Diocesan Council website. After that date, a resolution may only be considered at Council if submitted by email MS Word attachment to the Council Secretary, the Very Rev. P. Richard Game at Fr.Dick@stpat.net. by midday break on November 12.
Amendments to the diocesan constitution or canons must be submitted to the Council Standing Committee on Constitution and Canons no later than October 13 (Canon 45 Sec.2[a]). Send them to the Council Secretary, The Very Rev. P. Richard Game, by e-mail MS Word attachment to: Fr.Dick@stpat.net
1. A resolution must require specific action. The resolution should be phrased so that it will result in some action by the Council or by an identified person or agency of the Church.
2. Use the subjunctive verb tense: Examples: “That the 115th Council adopt the following statement…”(instead of adopts); “That the 115th Council confirm” (instead of confirms).
3. If a resolution contains more than one resolve clause, the two or more are joined together with a semicolon followed by the words “and be it further”. (for resolutions amending the Constitution or Canons, see below).
4. If you reference a report, study or other document that is not generally known by members of Council or readily available, you must provide a pdf attachment with the resolution by email at Fr.Dick@stpat.org.
5. If the resolution calls for the creation of an Interim Body, it should state the composition of the proposed body, and, unless otherwise provided for in the Canons or Constitution of the Diocese or of the Episcopal Church, how it is to be constituted.
6. Do not include web references in your resolution. Websites come and go and may not be relevant in the future to the legislation passed.
7. Do not refer to or attach Georgia General Assembly or congressional legislation or bills. They often change and may have “riders” attached that do not refer to the intent of the resolution being proposed.
8. Do not use “whereas” clauses. Instead, include an “Explanation” that focuses attention of the Council on the substance of the resolution.
A Model Resolution
Resolved, that resolutions submitted to any Council shall not include a preamble (“whereas” clauses); and be it further
Resolved, that any resolution or proposed Constitution or Canon change shall be followed by an explanation of the matter to be acted on by the Council.
Robert’s Rules of Order Newly Revised recommends that reasons for a motion not be in the motion or in a preamble, but be included in an attached explanation. This makes it clear that only the substance of the resolution is being acted on. A statement of the effect of the resolution can be included.
A Model Canonical Change of Some Complexity
Resolved, that Section 1 of Canon 23 Of Church Debt be amended to read as follows:
Section 1. No
long term indebtedness shall be incurred by an Aided Parish or congregation without the prior approval of (a)both the Bishop and the Board of Officers, or (b) the Bishop and Department of Finance Committee.
Words to be deleted are lined through. Words to be added are underlined (or in italics if desired). The explanation should show the intent of and the effect of the proposed amendment. This format is followed also for proposed amendments to the Constitution or the Council Rules of Order.