2020 Virtual Annual Council
November 13 – 14, 2020
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Thursday, November 12
7 PM: Worship Service
Friday, November 13
8 AM: Check-in + Participant Virtual Council Tutorial
9:30 AM: General Session
Noon: Midday Break
1:30 PM: Council Committee Meetings
Saturday, November 14
9:30 AM: General Session
Submit Nominees for Office
Elections for diocesan offices will be held on Friday, November 13. Convocations, Lay Delegates and Clerical Members may make nominations. Follow the instructions on the nominee biographical information form here by November 1 for publication. If other nominations are to be made on the first day of Council, biographical information in MS Word and Photograph must be submitted to the Council Secretary, the Very Rev. P. Richard Game at Fr.Dick@stpat.net before midday break.
Member, Standing Committee (Diocesan Canon 3)
One Lay Member and one Priest Member each for a three-year term; no successive full terms permitted.
The Standing Committee acts as a Council of Advice to the Bishop, consents to elections and ordinations of Bishops and to ordinations of Diocesan Priests and Deacons, becomes the ecclesiastical authority should the office of Bishop Diocesan become vacant, and to other matters. It meets as often as needed, frequently monthly.
Governor, Mikell Camp and Conference Center (Canon 8)
Two Governors, lay or clerical, for a three-year term; no consecutive full terms.
The board is responsible for the care and maintenance of the physical properties, the programs and activities of the Center, and the uses to which the facilities may be put. The board meets no less than four times a year.
Trustee, Sewanee, University of the South (Canon 10)
One Lay Trustee, for a three-year term; no more than four consecutive full terms. Persons interested in this office must consult with Bishop Diocesan, who nominates one or more candidates. Trustees attend the annual spring meeting at Sewanee and act on issues of substance that affect the governance of the University of the South.
Nominated by the Bishop Diocesan and Elected by the Council
Diocesan Officers: Chancellor, Chancellor Emeritus, Treasurer, Secretary, Assistant Secretary, and Registrar (Canon 2)
Each for one-year terms
Diocesan Disciplinary Board (Canon 42 for clergy discipline)
One clerical member for a five-year term and one lay member for a four-year term
How to Submit Legislation for the 2020 Annual Council
Proposed resolutions and amendments to the Constitution and Canons may be presented by Convocations or Diocesan Departments and Commissions or any Lay Delegate or Clerical Member.
A proposed resolution must be submitted by November 1, 2020, if it is to be published on the Diocesan Council website. After that date, a resolution may only be considered at Council if submitted by email MS Word attachment to the Council Secretary, the Very Rev. P. Richard Game at Fr.Dick@stpat.net. by midday break on November 13, 2020.
Amendments to the diocesan constitution or canons must be submitted to the Council Standing Committee on Constitution and Canons no later than October 13, 2020 (Canon 45 Sec.2[a]). Send them to the Council Secretary, The Very Rev. P. Richard Game, by e-mail MS Word attachment to: Fr.Dick@stpat.net
1. A resolution must require specific action. The resolution should be phrased so that it will result in some action by the Council or by an identified person or agency of the Church.
2. Use the subjunctive verb tense: Examples: “That the 114th Council adopt the following statement…”(instead of adopts); “That the 114th Council confirm” (instead of confirms).
3. If a resolution contains more than one resolve clause, the two or more are joined together with a semicolon followed by the words “and be it further”. (for resolutions amending the Constitution or Canons, see below).
4. If you reference a report, study or other document that is not generally known by members of Council or readily available, you must provide a pdf attachment with the resolution by email at Fr.Dick@stpat.org.
5. If the resolution calls for the creation of an Interim Body, it should state the composition of the proposed body, and, unless otherwise provided for in the Canons or Constitution of the Diocese or of the Episcopal Church, how it is to be constituted.
6. Do not include web references in your resolution. Websites come and go and may not be relevant in the future to the legislation passed.
7. Do not refer to or attach Georgia General Assembly or congressional legislation or bills. They often change and may have “riders” attached that do not refer to the intent of the resolution being proposed.
8. Do not use “whereas” clauses. Instead, include an “Explanation” that focuses attention of the Council on the substance of the resolution.
A Model Resolution
Resolved, that resolutions submitted to any Council shall not include a preamble (“whereas” clauses); and be it further
Resolved, that any resolution or proposed Constitution or Canon change shall be followed by an explanation of the matter to be acted on by the Council.
Robert’s Rules of Order Newly Revised recommends that reasons for a motion not be in the motion or in a preamble, but be included in an attached explanation. This makes it clear that only the substance of the resolution is being acted on. A statement of the effect of the resolution can be included.
A Model Canonical Change of Some Complexity
Resolved, that Section 1 of Canon 23 Of Church Debt be amended to read as follows:
Section 1. No
long term indebtedness shall be incurred by an Aided Parish or congregation without the prior approval of (a)both the Bishop and the Board of Officers, or (b) the Bishop and Department of Finance Committee.
Words to be deleted are lined through. Words to be added are underlined (or in italics if desired). The explanation should show the intent of and the effect of the proposed amendment. This format is followed also for proposed amendments to the Constitution or the Council Rules of Order.